Monday, 16 February 2015

Shakespeare Residents' Association & BUG meeting, 14th January 2015



Present:     Bron (chair) Phil (minutes) Christophe (finance) Maggie (minutes) Hilary  Liz
                        Alex
Apologies:  Rachel Pat Ken Tora Ned Annie Claire
Minutes of November 2014 meeting: approved
BUG/MUGA Updates:
(a)  Maggie received the following from Georgie (parks development officer)
MUGA
I have spoken to the Project Manager and been informed that the contractor has now been appointed. The programme that they submitted with their tender was approximately 1 month on site. They should start placing orders this week which means their suppliers will inform them of lead in times for items such as the fencing. Hopefully we will have a more realistic programme by next week and I shall forward you this information when we have received it.

Other updates 
Swings out of action in the Cowper Road play area – they are out of action due to the surfacing underneath the swings which is a health and safety risk.  A work order has been approved to repair and make safe the surfacing so the swings will be back in action soon now.

Green flag submission and the management plan have been submitted for the 2015 competition.

Work experience with The Garden School – we hope to get this set up soon with Daven assisting the pupils on site. Ken was interested in getting involved with the sustainable planting area too so we will get a meeting on site soon.

Other site improvements – we should soon have a clearer idea on what money we have left over from the MUGA works and then we can revisit our wish list and management plan aspirations, cost these items and submit our proposal to the funder to see if they are happy with the redirection of left over spend.

(b)  Other BUG work:  Most trees have been pruned; a few still need doing, particularly the large quince.  The Albion Grove/Milton Grove bed has been weeded and new plants (mulleins and foxgloves) have been put in.

(c)  Raised under AOB: Alex had written to Hackney about the MUGA grant and received replies which will be forwarded to Tora (secretary).

(d)  Annie is doing a planting plan for infill in the Allen Road gates planting bed in BG.  Hackney are funding this.

(e)  Raised under AOB: The next priority for BG is a path through the orchard.  The present one is attractive but is not accessible for disabled people and not easy for people pushing buggies. It requires maintenance which is increasingly difficult to achieve.

(f)   We will agree a date for the next community gardening  (probably April) nearer the time. Maggie will put up interim notices.
Action: 
Community Gardening Date to be decided - BUG;
Notices to be put up – Maggie
Planting plan to Hackney - Annie
Correspondence re BG to Tora for distribution – Alex
Discussion with Georgie about BG plans following MUGA - BUG

New commercial property on Allen Road
The general feeling was that a business like the one that was forced to leave – The Letterbox Library would be ideal.  People did not favour housing, as the SRA has always wanted mixed nature of Allen Road to be retained, or at least not further eroded.
Key issues were noise, smell and waste – all created by many current businesses.  A breakdown of responses is shown on the  document below:  Letterbox Library opinions.
Action:  responses to be passed to Ned for comment

Finances
Christophe tabled a short report:  £1819.32 credit.  But some expenses to follow; possibly some from last film night from Andy.  An alternative bank to the Co-op is still being researched.
The £100 donation to Mary on The Green will be made via Alex
Action: 
Andy to be contacted;  alternative banks to be suggested – Christophe
Ensure donation reaches Mary on the Green - Christophe and Alex

AOB
(a)  Alex raised BG issues (see above)
(b)   Alex raised issue of pedestrian link between the MUGA and the other side of Shakespeare Walk, near SWAPA.  Agreed that improved lighting, improved pedestrian crossing and traffic calming measures are needed. 
Action:  issue to be passed to Ned for comment
(c)  Palatine cycle path discussed:  agreed that there is a need for markings for cyclists and pedestrians – people have been narrowly missed by cyclists and motorcyclists leaving the cycle path and travelling north on Neville Road.  Calming measures for cycles would be helpful.
Action:  issue to be passed to Ned for comment
(d)  There is a notice forbidding various behaviours, including urinating, on the corner of Allen Road/Palatine Road.  It was felt that this is not a helpful notice.  Did residents ask for it?
Action:  issue to be passed to Ned for comment
(e)  The Eurobins by the Allen Road park gates are always overflowing.  We
were told they were emptied every day, but it was agreed that another charity clothes bin is needed.  This may also fill in the gap where people currently fly-tip.
Action:  issue to be passed to Ned for comment
(f)   Film night:  do we want one in April?  To be agreed at February’s meeting.
Action:  issue to be put on February’s agenda – Tora

Dates for diaries
Community gardening – tba
SRA meeting Weds 11th February
Letterbox Library Opinions
Letterbox Library Opinions
Type of use

Yes/ok
No
comment
Use Class A1 - Shops
8

Depends on shop (5);not betting/pawn brokers (3)  not supermarket (2); yes to sport-type shop(1) Not late night opening (5)
Use Class A2 - Financial and Professional
9

If offices/like Letterbox
Use Class A3 - Restaurants and Cafes
1
8
As long as it’s not in competition with what is here, though it may bring in more people (1);  Enough now, don’t want over-provision; noisy &smelly (7)
Use Class A4 - Drinking Establishments

8
a/a
Use Class A5 - Hot Food Take Aways

8
a/a & rubbish mess
Use Class B1 - Business

8
If not noisy/smelly (8); not a nursery (1)
Use Class B2 - General Industrial


Use Class B3 - Special Industrial Group A


Use Class B4 - Special Industrial Group B


Use Class B5 - Special Industrial Group C


Use Class B6 - Special Industrial Group D


Use Class B7 - Special Industrial Group E


Use Class B8 - Storage Or Distribution


Use Class C1 - Hotels and Hostels

5
There are some institutions round here now; problems  (2)
Use Class C2 - Residential Institutions

5
Use Class C3 - Dwellings, Houses, Flats, Apartments

5
we want a business – like the old letterbox library
Use Class C4 - Houses In Multiple Occupations

5
Use Class Sui Generis - Does Not Fall Into Any Class


Use Class D1 - Non-Residential Institutions

4
Bad experience of  social club – prostitutes; fights; burger trolleys ..
Use Class D2 - Assembly and Leisure
5

Exercise classes could be good – yoga (4) music (1) community education(1) artists’ studios (4)




Nb one response said that they would defer to opinions of locals for sections B, C, D

Shakespeare Residents' Association & BUG exec meeting 12th November 2014



Present:
Bron, Tora, Annie, Rachel, Pat, Diane, Christophe, Alex, Geraldine

Apologies:
Maggie, Phil, Ken

Minutes
Minutes of October meeting were approved

BUG
Maggie has got the new key for the park (locks have changed). Annie reported that there was a meeting with BUG and Georgie Brown (parks officer) on Friday 7th November, during which the new Management Plan for Butterfield Green was discussed. It was agreed that there will be a planting plan for Wordsworth road part of the park (under the trees next to the fence). Georgie will also look into whether there is money to re-plant the beds around the main entrance.
The parks office is now working with Ken from the garden school as discussed during his visit to the SRA/BUG meeting in June.
Some of the trees in the woodland area are dead, and have been pointed out to Georgie.
The recent gardening days have been particularly badly attended. Ideas welcome for how we can encourage more people to come along.

MUGA
Alex reported that the fence has been mended and mentioned that councillor Sade Etti had helped to push to get this done. The MUGA repairs are due to be completed by February 2015, but this is subject to weather conditions. The lights still need to be fixed, and no one present was certain of whether this will be done as part of the MUGA refurbishment or not. Alex said that he had a few more issues he wants to raise with the parks office, and that he would keep the group updated. It was suggested that we would send an email to Georgie from the SRA  to ask for a full account of what is being done with the MUGA, how much is being spent, and how much – potentially – is left?

SRA Christmas Social
Roberta Wedge has confirmed that she will come and speak about Mary Wollstonecraft. It was decided that we would give a donation from the SRA to ‘Mary On The Green’, to go towards the statue that is planned for Newington Green. As we have done previous years, we will suggest that people bring some snacks to share. Bron will organise mulled wine.

Finances
The final cost for Film Night still not confirmed, as we have not received the final invoice for the projector equipment. Pat will ask Andy about this.


Website/facebook
Tora to update with latest minutes and photos, and will also show Pat how to do it. It would be good to have someone who comes to most monthly meetings to update the website. Christophe volunteered to take responsibility for updating the facebook page.

Stokie Local / Anti-Sainsbury’s Campaign update
Rachel reported that Stokie Local lost the recent high court appeal. In a meeting following the ruling, the approximately 50 Stokie Local members present voted unanimously to appeal the ruling. There is now a fundraising effort to raise an additional 10,000 to cover court and solicitor costs. This is seen as an opportunity to raise awareness for bad legislation, as well as challenging this particular development. The appeal will be lodged by Friday 14th of November, and it will take 4-6 months to get a response. Rachel asked whether the SRA would be willing to give a donation. It was decided that we would discuss this during the first meeting in 2015.

AOB
Alex reported that the council will do a road/footway improvement of Shakespeare Walk between January and March. There will also be a new cycle lane along Shakespeare walk.


Dates for diaries
10th December – SRA Christmas social
11th January – BUG gardening session
14th January – SRA meeting